Job summary
- Main area
- E-rostering
- Grade
- NHS AfC: Band 8a
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (On site working required)
- Job ref
- 218-NM-B8A-8249016
- Employer
- University Hospitals Coventry and Warwickshire NHS Trust
- Employer type
- NHS
- Site
- University Hospitals Coventry and Warwickshire
- Town
- Coventry
- Salary
- £57,528 - £64,750 per annum
- Salary period
- Yearly
- Closing
- 02/09/2026 23:59
- Interview date
- 21/09/2026
Employer heading
Lead Nurse for E-rostering and Safe care
NHS AfC: Band 8a
Job overview
Full Time | 37.5 Hours per Week | On-site Working Required
Are you passionate about workforce optimisation, digital transformation, and supporting safe staffing? Do you have experience with E-Rostering systems and enjoy helping others get the best from technology? If so, we would love to hear from you.
We are seeking an enthusiastic and motivated Lead Nurse for E-Rostering and Safe Care - a key role in driving high-quality, efficient rostering practices across the Trust.
As the E-Rostering Lead Nurse, you will lead the day-to-day delivery and development of our E-Rostering system, RL Datix, ensuring that services are supported to achieve effective workforce planning and safe staffing outcomes. You will manage the E-Rostering team, provide expert guidance and training, support system enhancements, and work collaboratively with operational and clinical teams to improve roster quality and workforce utilisation.
This is an exciting opportunity for an experienced professional who is passionate about continuous improvement and delivering excellent customer service.
Main duties of the job
You will be responsible for:
- Leading the delivery of a high-quality E-Rostering service that supports the achievement of national and local Key Performance Indicators (KPIs).
- Managing and developing the E-Rostering team, ensuring effective workload management and service delivery.
- Designing, promoting, and delivering comprehensive E-Rostering training programmes.
- Acting as the Trust's expert point of contact for E-Rostering advice, troubleshooting, and system support.
- Supporting compliance with the Trust's E-Rostering and Safe staffing policies through regular review of processes and practices.
- Analysing rostering activity, workforce demand, and establishment data to identify opportunities for improvement and increased efficiency.
- Producing accurate and timely workforce reports, dashboards, and KPI information to support operational decision-making.
- Providing workforce data and analysis to Groups, highlighting trends, risks, and establishment concerns.
- Conducting data quality audits and supporting system upgrades, developments, and continuous improvement initiatives.
- Promoting best practice in roster management and supporting managers to maximise workforce utilisation
This is an exciting time to join our organisation as we continue to enhance our digital workforce systems and strengthen workforce planning across the Trust.
Working for our organisation
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Detailed job description and main responsibilities
Job Summary
A high profile, accessible and responsive leader, the role of Lead Nurse for E-Rostering and Safe Care is to strategically lead the safe and sustainable staffing agenda across the Trust working closely with the Associate Director of Nursing for workforce, Deputy Chief nursing officer and other key stakeholders.
The post holder will be required to:
- Lead on the strategic development of E-Rostering (electronic rostering) as an instrument to strengthen safer staffing governance for Nursing, Midwifery and AHP colleagues, maintaining and acting as a contact for guidance and support on all aspects of E-Rostering, including, but not limited to, e-job-planning for relevant staff.
- Have responsibility for the delivery of the E-Rostering team objectives and oversee quality control.
- Work directly with the senior corporate nursing team to deliver on key objectives determined through Carter review meetings and NM and the AHP workforce groups advising the groups on system capability and opportunities.
- Lead on compliance and implementation of national guidance and recommendations from NHSE workforce safeguards and NQB guidance.
- Lead on the deployment of the Safer Nursing Care Tool (SNCT) through training and quality assessment.
- Support operational implementation of workforce safeguards, including the optimisation of the daily review process.
- Support and advise Group Directors of Nursing and Matrons with regard to staffing during exceptional circumstances
Leadership and Management
- Provide strategic leadership to the non-medical E-Roster team ensuring achievement of agreed key performance indicators (KPIs).
- Work with Trust key stakeholders to ensure effective rostering management through the agreed roster approval processes.
- Provide expert advice to inform decision making regarding future software procurement.
- Monitoring of software licence use in line with procurement requirements.
- Provide expertise to the Trust in the use of evidence-based tools such as Safer Nursing Care Tool (SNCT), in the implementation of nursing establishment setting and skill mix reviews.
- Ensure an agreed system and process for efficient data collection for acuity and dependency scores to support establishment setting.
- Support the training and education of the Safer Nursing Care Tool and SafeCare categories to all inpatient ward areas, emergency departments and community settings to support establishment setting across the trust including the inter-rater reliability assessment process.
- Support compliance with national guidance and quality assurance of an effective safe staffing system, such as NQB guidance and Developing Workforce Safeguards.
- Ensure that the Safer Nursing Care Tool licence is kept up to date and the use of the tool within the Trust is within the boundaries of the licence.
- In close collaboration with the Associate Director of Nursing for Workforce and Group Directors of Nursing, support Carter Reviews, ensuring the process is of a high standard and meaningful for participants.
- Work collaboratively across the Trust with group ward managers and lead the E-Rostering team, to ensure that staff use the systems to maximum potential and provide reports such as (but not limited to) effective real time management of staffing levels, bank and agency utilisation and red flag reporting.
- Audit processes related to nurse staffing management and policy documentation – ensuring all SOPs/policies are up to date and being adhered to.
- Work with software suppliers to ensure service levels are maintained for the benefit of the Trust. This will include service improvement and operational performance management with the suppliers.
Key Working Relationships
- Deputy Chief Nursing officer
- Group and Associate Directors of Nursing
- Associate Director of Therapies
- Director of Midwifery
- Lead Nurses
- Modern Matrons
- Workforce and Organisational Development colleagues
- Nursing staff across the Trust
- Local and sector-wide colleagues
- Other NHS Trusts
- E-Rostering provider
For further details please see the attached job description.
Person specification
Qualifications
Essential criteria
- • Current professional registration • Demonstrable CPD • Graduate and/or working towards Master’s degree • Completed RL Datix training modules or willing to complete
Desirable criteria
- • Completion of leadership development programme/ course/module
Experience
Essential criteria
- • Professional clinical experience at a senior level • Significant experience leading rostering, staffing, workforce deployment, or operational workforce services. • Experience of eRostering systems, workforce reporting, and performance management. • Experience of change management and quality improvement techniques e.g. UHCWi methodology, NHSE improvement methodology or Lean • Experience of managing and completing complex projects requiring communication which may be highly complex, highly sensitive, highly contentious and/or conflicting • Proven leadership experience, including line management experience
Desirable criteria
- • Experience of reviewing workforce models
Knowledge
Essential criteria
- • A sound knowledge of professional priorities and issues • Strong knowledge of safer staffing principles, workforce planning, and roster governance • A sound knowledge and experience of E -rostering systems management and solutions • Knowledge of the national and local NHS healthcare agenda and its implications
Desirable criteria
- • Knowledge of research/audit processes and application
Skills
Essential criteria
- • Demonstrate ability to produce complex reports and formulate policies • Highly developed communication, influencing and negotiating skills • Ability to prioritise and meet deadlines • Ability to work collaboratively across disciplines • Demonstrate substantial level of digital literacy, with ability to be proficient in the use of word processing, presentation and spreadsheet software • Ability to present complex and challenging issues to senior management and clinicians
Desirable criteria
- • Ability to critically appraise data to determine impact and consequences. • Project management skills • Presentation skills
Commitment to Trust Values and Behaviours
Essential criteria
- • Must be able to demonstrate behaviours consistent with the Trust’s values. (As detailed in UHCW’s Values in Action document below) • Applicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience
Employer certification / accreditation badges
Applicant requirements
You must have appropriate UK professional registration.
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Paula Seery
- Job title
- Associate Director of Nursing for Workforce
- Email address
- [email protected]
- Telephone number
- 02476965168
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